What to ask
Can you identify which lot shipped on a specific order and provide the documents available for it? Confirm the record-retention period and how the information can be requested.
Useful records
- Lot identity and available supplier or laboratory documents
- Receipt date and recorded condition
- Storage location and handling records
- Outbound order, lot and shipment tracking
Why it matters
If a buyer asks about a shipment or a lot needs review, these records help identify the material and affected orders. A certificate library is more useful when its reports are linked to the inventory actually shipped.
Confirm it during setupAgree how lot information is recorded, retained and shared before orders begin. Do not assume every supplier or fulfillment system handles it the same way.